From the outside customs clearance looks like a single process, but it is in fact a sequence of distinct stages. Each calls for its own documents and actions, and each affects the overall timescale.
1. Initial analysis and preparation
The work begins with a review of the shipment documents. At this stage the commodity code is determined, and it becomes clear which documents will be required and whether certification is needed. A discrepancy caught here is what prevents days of delay later on.
2. Gathering the documents
Commercial, transport and permit documents are brought together. Where necessary, certificates and permits are obtained from government bodies. It is most efficient to complete this stage while the cargo is still in transit.
3. Preparing and filing the declaration
The customs declaration is completed and submitted electronically. It states the description of the goods, the commodity code, the customs value, the country of origin and the customs procedure. Payments are calculated at this stage as well.
4. Customs control
The customs authority examines the documents. Depending on the risk level, this may be a documentary check only, a physical inspection of the cargo may be assigned, or in some cases an expert examination may be required. Having a broker involved at this stage means questions can be answered promptly.
5. Payment and release
Once the customs payments have been transferred and the check is complete, the goods are released. The cargo can then be collected from the customs warehouse.
6. Collection and delivery
The final stage is removing the cargo from the warehouse and delivering it to its destination. When the same company handles this stage, the losses that come from handing documents between providers are avoided.
What affects the timescale?
When the documents are prepared in advance, the process is noticeably shorter. That is why it is worth starting the work before the cargo is dispatched.
- how complete the documents are and whether they agree with one another
- the type of goods and any certification requirements
- the form of customs control assigned
- whether payments are transferred on time
Still have a question?
Get in touch to discuss your specific customs clearance situation — our team will explain it within the framework of the law.
